Under indirect supervision, performs variety of office/clerical duties to assure proper staffing and scheduling of inpatient nursing units. Maintains staffing information in multiple scheduling/staffing databases. Works with local temporary nurse agencies as staffing resource. Audits timecards of inpatient staff every other week using the automated time reporting system.
Essential Functions:
- Receives acuity information from all nursing units; inputs same into computer; processes and evaluates results of input to determine staffing needs
- Identifies staffing shortages; takes appropriate action to resolve; calls and schedules staff as required; seeks assistance from staffing supervisor or shift supervisor regarding specific problem or concerns as needed; inputs changes onto computer
- Receives staffing calls (i.e. sick, absence, changes to schedule); apprises appropriate unit or shift supervisor of pertinent information and action taken
- Maintains current employee information on automated scheduling/staffing database
- Generates routine and non-routine reports in timely manner
- Collects, reviews for completion; interprets and enters manual timesheets into automated time reporting system in preparation for payroll processing; audits and reconciles same against schedules (using automated scheduling/staffing information and collective bargaining unit agreements as resources)
- Coordinates local contemporary nurse agency personnel; places and cancels requests with agencies with supervisor approval; communicates specific details of assignment to assure proper job match; assures that each agency employee is scheduled for orientation; schedules daily assignments
- Demonstrates knowledge, skills, and abilities necessary to provide care and/or service appropriate to age groups served
- Performs other duties and accepts responsibility as assigned
- Uses automated system to notify staff of available vacant shifts and resolve staffing issues
- Prepares staff schedules for clinical departments and centralized float pools using either automated or manual scheduling functions; applies collective bargaining unit agreements and Kaiser polices and procedures to scheduling process; makes scheduling recommendations to manager
Qualifications:
Basic Qualifications:
- One year of office experience
- High school diploma
- Demonstrated knowledge of and skill in organizational skills, time management, detail-oriented, oral communication, written communication, interpersonal relations, and customer service
- Demonstrated knowledge of and skill in database, word, and spreadsheet PC applications
- Talking to co-workers, customers, outside vendors, and on the telephone
- Reading, writing, speaking, and understanding English
- Training/giving and receiving instructions
- Mathematical ability, attention to detail (e.g. organization, prioritization, proofing), concentration, and alertness
Preferred Qualifications:
- Bachelor's degree
- Staffing and scheduling experience
- Working knowledge of automated scheduling/staffing system(s)
External hires must pass a background check/drug screen.
We are proud to be an equal opportunity/affirmative action employer.