HireDiversity

Markham, ON, CA

Administrative Assistant (4-month contract) - Johnson & Johnson Inc. - Markham, ON-7410130131

Description

Johnson & Johnson Inc. is a member of the Johnson & Johnson Family of Companies, the world's most comprehensive and broadly based manufacturer of health care products, as well as a provider of related services, for the consumer, pharmaceutical, and medical devices and diagnostics markets. In Canada, Johnson & Johnson Inc. markets innovative consumer products focusing on skin and hair care, baby care, wound care, oral health and women's health as well as a broad range of well-known and trusted over-the-counter products through our McNeil Consumer Healthcare division.

At Johnson & Johnson Inc. our purpose is to "Bring Science to the Art of Healthy Living" by providing Canadians with some of the most world's most widely used and trusted brands including; JOHNSON'S ® Baby, NEUTROGENA®, AVEENO® LISTERINE®, BAND-AID® Brand Adhesive Bandages, TYLENOL®, REACTINE® , BENYLIN® , NICORETTE®, NICODERM® and many more. Based in Markham, Ontario, Johnson & Johnson Inc. employs approximately 400 people and is supported by two manufacturing sites and two R&D facilities located in Guelph, Ontario and Montreal, Quebec.

The Administrative Assistant (4-month contract) is responsible for full administrative duties support including but not limited to: managing calendars, prioritizing appointments, handling guests and proactively resolving conflicts for two board memebers and one senior leader.

Major Responsibilities

Creates and maintains an effective workflow to ensure approvals are completed on files and confidential files are maintained

Responds to phone, email and in person enquiries - providing general information and referral

Provides note taking and follow-up support where appropriate - i.e. team meetings, committees

Completes updates on all lobbyist registrations

Experience preparing agendas, minutes, letters, and memos accurately and error free

Meeting and travel coordination

Correspondence management - follow-up letters for key government meetings

Liaison with other departments

Purchase order management

Create & manage Purchase Orders (PO's) within Ariba

Execute all aspects event management and ensures flawless execution

Maintain up to date tracking of planned and actual expenditures for each event

Qualifications


Education and Experience Requirements:

Office administration diploma or equivalent combination of education and experience

Minimum 2 years of relevant experience working with an executive office team

Competency Requirements:

Excellent organizational and interpersonal skills

Excellent oral and written communication skills

Strong working knowledge of computer applications (MS Office)

Demonstrate success in managing multiple projects in fast paced environment

Attention to detail and deadline driven

High level of expertise in all areas of modern office practice and procedures

Previous experience in providing service to the public in an executive office setting

BE VITAL in your career; Be seen for the talent you bring to your work. Explore opportunities within the Johnson & Johnson Family of Companies.

Diversity and inclusion are central elements of the shared culture across the Johnson & Johnson Family of Companies. Attracting, developing and retaining a workforce that reflects the diversity of our customers and communities is essential to our success. We are committed to providing a respectful, inclusive and accessible work environment where all employees have the opportunity to achieve their potential.

Primary Location:North America-Canada-Ontario-Markham
Organization: Johnson & Johnson Inc. (7695)
Job Function: Administration