Will Statement
Will:
Manage the records program at JPL in compliance with contractual requirements of NASA and Caltech and Federal and state laws. Serve as the Vital Records manager and work with the Emergency Preparedness Coordinator. Implement the NASA Records Retention Schedules for government records and Caltech guidance for contractor records. Develop and deliver records management training to project staff and to line organizations. Create content for the Records Management web site. Provide in-depth guidance to laboratory organizations on record keeping/file organization and records management. Provide leadership in managing electronic records. Work with the NASA Records Officer, Caltech Office of General Counsel and Caltech Internal Audit. Serve as the NARA point of contact with JPL.
Has primary management responsibility directly or through lower management levels for an organization. Responsible for hiring and retaining a diverse, highly qualified staff, and for providing career coaching, growth and personal development for direct report JPL employees (minimum of two or more FTEs). Accountable for the performance of employees or the work output of managed subcontractors. Maintains a safe working environment and a strong customer focus. Responsible for continuous process improvement, setting goals and ensuring that they are achieved. Uses best industry practices to ensure success in areas of responsibility. Ensures employee awareness and compliance with Laboratory policies, procedures, and practices, and regulatory requirements. Knows and applies appropriate tools, processes, and procedures affecting organization of responsibility.
• Provides direct supervision to employees of a functional organization and acts as an advisor.
• Becomes actively involved in meeting schedules and resolving problems, as required.
• Monitors day-to-day activities of staff and makes decisions/weighted recommendations on hiring, promotions, salary changes, performance appraisals, etc.
• Administers and executes policies and procedures and recommends improvements and/or makes changes to operating policies and procedures.
• Assigns tasks and monitors daily organizational operations according to established guidelines, procedures and policies.
• Manages and authorizes budget and expenditures.
• May provide project/task leadership and/or coordination.
• May represent own organization on Laboratory committees.
• Knowledge in a given field with significant expertise in a relevant discipline.
• Demonstrated experience in leading work groups and teams.
• Decisions impact a single functional organization.
• Impacts budgets, costs, and schedules through supervision of activities,
• Actions and decisions may positively affect the availability of Laboratory resources due to efficient management of budgets and workforce.
• Faulty decisions or failure to achieve results will cause delays and result in additional expenditure of time, human resources, and funds.
• Primary leadership position for a functional organization.
• Solutions require the use of creativity and innovation.
• Exercises judgment to determine appropriate course of action, consistent with established procedures and policies.
• Frequently interacts with supervisors and functional peers.
• Functions as an advisor to other organization regarding tasks, activities, and operations.
• Requires the ability to gain cooperation of others; conducts presentations of technical information concerning specific projects or schedules.
• Frequently interacts with other managers on integrated strategies and workflow to maximize organizational effectiveness.
Skills
Required Skills:
• Typically requires a Bachelors degree in Library and Information Science, or related discipline with a minimum of 9 years of related experience; Masters degree in similar disciplines with a minimum of 7 years of related experience; or PhD in similar disciplines with a minimum of 5 years related experience. Minimum of 2 years of lead experience.
• Knowledge in Information Management field with significant expertise in Records Management or Archives discipline.
• Demonstrated experience in leading work groups and teams.
• Has wide-ranging experience and advanced knowledge in one or more related fields of knowledge in Records Management or Archives.
• Has complete knowledge of industry and/or academic practices and standards across a range of applications in Records Management or Archives.
• Demonstrated knowledge of records management principles, standards, methods and best practices.
• Knowledge and experience in electronic records management including familiarity with relevant standards and evolving best practices
• Excellent interpersonal and information technology skills
• Ability to work independently and in collaboration with others
• Ability to develop, organize and deliver training
• Effective oral and written communication
Desired Skills:
• MA/MS degree in Library Science or related discipline.
• Certified Records Manager or Certified Archivist.
• Membership in appropriate professional organizations.
• Experience with federal government records and with private sector records.
• Experience working with ISO 9000 records.
• Experience developing and delivering training.
• Strong computer skills (office productivity, web pages, databases
• Familiarity with NASA programs
If you'd like to discover new worlds with our innovative team and enjoy a competitive salary and impressive benefits with the renowned leader in space exploration, apply now!
If you need special assistance or an accommodation to apply for a posted position, contact our Human Resources department at (818) 354-5150 or Staffing@jpl.nasa.gov.
JPL is an Equal Opportunity Employer devoted to work force diversity.