Provides moderately complex administrative and operational clerical support to department managers and/or staff. Serves as resource person to staff, members, and outside vendors. Responsibilities may include answering phones and relaying messages/information to both departmental staff and callers; scheduling/calendaring meetings and conferences; maintaining filing systems; ordering/stocking office supplies; opening/sorting mail. Types/proofreads/composes correspondence; creates graphs and presentations; researches issues as needed.
Essential Functions:
- Answers phones, takes messages, and greets KP visitors or outside vendors
- Maintains calendars and schedules conference rooms
- Drafts, edits, proofreads and prepares correspondence; creates reports, graphs, and presentations
- Inputs data and maintains established databases; gathers and researches information
- Researches files and documents. Collects data for maintenance of required records
- Exchanges information with functional employees, external vendors and representatives in support of ongoing business services
- Provides additional moderately complex administrative support as needed to other staff members.
- Administers programs, projects, and/or processes specific to operating unit served
- May serve as administrative liaison for others within and outside organization regarding administrative issues relating to purchasing, personnel, facilities, and operations.
- May conduct department-specific training
- May establish work priorities and scheduling. May train administrative support staff
- May develop department administrative policies and procedures
Qualifications:
Basic Qualifications:
- Three years administrative assistant or related experience
- Type 45 wpm
- High school diploma or equivalent related experience
- Demonstrated ability to prioritize and complete detailed work with accuracy and within time line requirements
- Demonstrated knowledge of and skill in adaptability, interpersonal relations, oral communication, written communication, organization, customer service, teamwork, project management, problem solving, and decision making
- Demonstrated knowledge of and skill in word processing, spreadsheet, and database PC applications
Preferred Qualifications:
- Associates degree in business administration or related field
- Specialized knowledge related to department (e.g. finance, compliance, benefits)
External hires must pass a background check/drug screen.
We are proud to be an equal opportunity/affirmative action employer.