Provide diverse complex administrative support and or manages the office affairs of an executive, director level position, or large functional area requiring a thorough understanding of regional policies and procedures under minimal supervision.
Essential Functions:
- Sign routine correspondence on behalf of supervisor, or in own name.
- Receive requests for information concerning supervisor's programs; advise when material can be furnished and prepare it or follow up to see that such material is prepared in an appropriate and timely manner.
- Provide support or be responsible for coordination of independent special projects.
- May assist in the budget process and maintain budget records.
- May coordinate, review and oversee the work of subordinate clerical employees.
- Receives telephone and personal callers, in absence of supervisor, screen those which can be handled by others; make referrals, answer questions not requiring research or technical knowledge.
- Act on supervisor's behalf in accomplishing general and complex administrative matters which may involve making decisions and commitments within scope of delegated authority.
- Make all necessary travel arrangements for supervisor and staff, including making reservations for transportation, hotel reservations and registration fees.
- Maintains and coordinates itineraries and preparation for travel related activities, including travel reports.
- Maintain supervisor's calendar or multiple calendars and schedule appointments and conferences; assure that supervisor is fully briefed on matters to be considered before scheduled meetings.
- Includes coordinating catering and food supplied at meetings or conferences.
- Provide a wide variety of services requiring a high degree of skill in office methods and functions.
- Maintain budget records, process requisitions, invoices and personnel forms.
- Process expense reports and credit card billing statements.
- Other duties as assigned.
Qualifications:
Basic Qualifications:
- Five (5) years of professional administrative experience and or experience utilizing progressively responsible administrative/executive level administrative support skills.
- Experience in customer service or client relations.
- Experience developing presentations.
- Excellent oral and written communication skills.
- Demonstrated ability to prioritize and complete detailed complex work with accuracy and within time line requirements.
- Ability to work in a fast paced team environment.
- Ability to execute duties using highest level of tact and integrity.
- Proficiency in taking and recording minutes.
- Working knowledge of specialized subject matter, specialized office equipment and complex office systems.
- Proficient in business software including MS Office, Excel and Power Point.
Salary Range: $17.98 - $28.75
External hires must pass a background check/drug screen.
We are proud to be an equal opportunity/affirmative action employer.