Provides administrative support to department manager or staff. Performs a variety of routine administrative duties that have set procedures or precedents; some assignments may be complex. Requires instructions to perform special assignments.
Essential Functions:
- Maintains manager/executives and department calendars.
- Arranges meetings, conferences and travel itineraries.
- Orchestrates and organizes project meetings.
- Schedules and materials such as agendas, timeliness, reports, and presentations.
- Screens telephone calls/visitors and refers to appropriate staff member.
- Determines which requests should be referred to others.
- May provide information to top level management, Board Members, etc.
- Responds to internal and external requests for information relating to established departmental policies and procedures.
- Interprets policies and procedures in response to inquiries.
- Reviews/screens manager/executives mail, researches issues, and provides recommendations.
- Performs data input and maintains established databases.
- May collect and research information or data needed by manager or staff.
- Maintains confidential department files and records.
- May provide training/direction to other non-exempt personnel.
- Performs other related duties as assigned by management.
- Various positions are under review w/ a joint Management/Union review committee for appropriate Union/Non-Union status and this position may be considered a union position or may be converted to a union position at some time in the future. Should this position be determined to be union, it returns to the bargaining unit in accordance w/ the Collective Bargaining Agreement.
Qualifications:
Basic Qualifications:
- Four (4) plus years of experience in performing administrative support functions for department managers.
- High School or General Education diploma.
- Strong proficiency w/ MS Office applications (Word, Excel and PowerPoint) and Lotus Notes.
- Well organized and detail oriented.
- Strong customer service skills.
- Ability to merge documents and summarize information.
- Ability to follow written and verbal instructions.
- Must be able to work in a Labor/Management Partnership environment.
External hires must pass a background check/drug screen.
We are proud to be an equal opportunity/affirmative action employer.