Provide diverse administrative support requiring a thorough understanding of regional policies and procedures under minimal supervision of one or more individuals at the department head or director level.
Essential Functions:
- Open incoming mail, determine routing: may prepare responses to general nature inquiries
- Establish, maintain or revise office and supervisors filing systems to meet needs and demands for records
- Handle many telephone callers independently without direction from supervisor; determine which matters warrant supervisors attention
- Prepare varied correspondence, reports, and tables, schedules related to supervisors work with little or no guidance
- Some which may involve obtaining, organizing and planning suitable presentation of content
- May take meeting minutes
- Provide or arrange for varied office services, including purchasing, reproduction and distribution
- Maintain supervisor's calendar and make changes in scheduling when needed
- Schedule appointments and arrange for conferences and meetings
- May include coordinating catering and food supplied at meetings or conferences
- Maintain budget records, process requisitions, invoices and personnel forms
- Make travel arrangements for supervisor and staff, including making reservations for transportation, hotel reservations and registration fees
- Maintains and coordinates itineraries and preparation for travel related activities
- Process expense reports and credit card billing statements
- May also be accountable for tracking or maintaining department specific information in databases or systems
- Other duties as assigned
Qualifications:
Basic Qualifications:
- Minimum of three years experience utilizing progressively responsible administrative work/support skills
- Good oral and written communication skills
- Experience in customer service or client relations
- Demonstrated ability to prioritize and complete detailed work with accuracy and within time line requirements
- Ability to work in a fast-paced team environment
- Proficiency in taking and recording minutes
- Working knowledge of specialized subject matter, specialized office equipment & complex office systems
- Proficient in business software including MS Office, Excel and Power Point
Salary Range- $17.39 - $22.99
External hires must pass a background check/drug screen.
We are proud to be an equal opportunity/affirmative action employer.