Be Part of a Global Firm Committed to a Sustainable World
Administrative Assistant - Fort Edward, NY
Parsons offers the stability and recognition of an industry leader coupled with an entrepreneurial spirit. We deliver landmark commercial infrastructure that supports global initiatives in energy, power, renewables, environmental, healthcare, education, communications and capital improvement programs. We are hiring colleagues with a “can do” mindset. If you thrive in a high energy environment and on professional challenges, let's get started! Parsons delivers safer, healthier and more sustainable communities.
NEED:
The Administrative Assistant reports to the Chief Inspector and is responsible for all general administrative activities associated with Work Support Marina office. These activities include office administration, supporting GE and Parsons project staff, receiving visitors, answering and directing phone calls, maintaining and ordering office supplies, and word processing.
JOB DESCRIPTION
· Provides administrative support to the Chief Inspector and all GE and Parsons personnel at the Work Support Marina office or other field office.
- Promptly and professionally answers telephone, taking and relaying messages, and receiving and coordinating visitors with security.
· Assists in arranging/coordinating or conducting meetings, conferences, seminars and organizing special events and programs.
· Coordinates with appropriate personnel in data gathering and report preparation.
· Assists Document Controls in gathering, issuing and retaining documents.
· Composes correspondence and reports not requiring managerial origination.
· Assists security with validating visitors, contractors, suppliers, and vendors.
- Coordinate outside vendors such as reproduction, lunch suppliers, office supplies, etc.
- Receives, sorts, and distributes mail (including FedEx and/or UPS) according to an established schedule.
· Orders office supplies and maintains appropriate inventory of frequently used items such as paper goods.
· Coordinates office maintenance and porta-john servicing.
- Assist staff with fax, document reproduction, and other official business activities.
· Performs other related duties as assigned.
Qualifications
JOB QUALIFICATIONS
3 years related experience is required.
A high school diploma is required.
Additional Requirements:
· Ability to type at least 50 words per minute with advanced word processing skills.
· Effective oral and written communicative skills.
· Ability to research pertinent facts, data and other information from both internal and external sources and collect, compile and categorize data to formulate conclusions.
· Proficient with MS Excel, MS Word, and Power Point presentations
· Ability to manage a variety of activities with multiple and competing requirements and deadlines.
· Willingness to accept additional responsibility and demonstrated ability to successfully complete assigned projects.
We provide career growth and development and competitive compensation. Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. M/W/D/V.
Founded in 1944, Parsons, an engineering, construction, technical, and management services firm with revenues of $2.7 billion in 2010, is 100% owned by the Employee Stock Ownership Trust. We conquer the toughest logistical challenges and deliver design/design-build, program/construction management, professional services, and innovative alternative delivery solutions to private industrial customers worldwide as well as to federal, regional, and local government agencies. Parsons is a leader in many diversified markets with a focus on infrastructure, environmental, and defense/security. Currently, more than 10,500 Parsons' employees are engaged in more than 4,500 projects in 50 states and 24 countries. These dedicated workers speak 72 languages collectively, and hold more than 7,900 college degrees and professional registrations. Parsons' employees continue to go anywhere in the world, meet every technical and management challenge, and persevere until the job is done.