JPL, an organization of 5000 employees, is a division of California Institute of Technology and a lead Research & Development center for NASA. As NASA's lead center for deep space robotic exploration, JPL is a professional home for people who enjoy playing a part in the discovery of the universe. If you share our passion, we invite you to do a little exploration of your own and consider this great career opportunity.
Required Skills: Typically requires a Bachelors degree in Business Administration, Management, Finance or related discipline with a minimum of 9 years of related experience; Masters degree in similar disciplines with a minimum of 7 years of related experience; or PhD in similar disciplines with a minimum of 5 years related experience. Minimum of 2 years of lead experience. Knowledge in Institutional Administrative Operations field with significant expertise in financial management and human resources disciplines. Demonstrated experience in leading work groups and teams. Extensive understanding and wide application of advanced principles, theories, and concepts in business operations resulting in contributions to the development of new theories and methods. Has wide-ranging experience and advanced knowledge in the areas of finance, human resources, workforce forecasting, performance management, facilities management and utilization, property management, acquisitions & contract management, IT Security and Safety/Environmental compliance. Has complete knowledge of industry and/or academic practices and standards across a range of applications in business administration. Demonstrated communication, interpersonal and presentation skills, both verbal and written. Working knowledge of applicable laws, regulations and contract requirements.
Desired Skills: Has complete knowledge of Laboratory policies and procedures, NASA policies and procedures, and government regulations across a range of applications. Considered an expert in Business Administration within own organization. Thorough understanding of JPL business processes and financial resources. Experience with institutional business tools such as FFE/PCAT, Data Extractor, CFMR, and Oracle Discoverer. In-depth knowledge of laboratory operations and organizational responsibilities such as human resources, employee relations, contract management, workforce analysis, facilities planning and property management for a complex organization. Comprehensive understanding and application of business processes and procedures as they apply to the administration and operation of a JPL Service Center. Established ability to resolve complex personnel issues, and experience handling the subsequent required interaction with Human Resources. Extensive experience in facilitating the hiring and retention of critically skilled employees in all disciplines. Ability to adapt work efforts to meet rapidly changing organizational needs. Demonstrated experience with the configuration and safety of flight and research laboratory facilities. Proven supervisory/leadership skills with the ability to motivate individuals and teams, and proven accountability with respect to completing work assignments. Experience with hiring and supervising JPL weekly, JPL hourly and contractor personnel.
Will: Will be the Group Supervisor of the Business Administration Group (5114) and will report to administratively to the Section Manager of 5140 and operationally to the Division Business Manager of 5110. Will be the Business Administration Manager of 5140 (role).Will be responsible for managing a team of six administrative and clerical personnel and manage an operations budget of (~$1-$2M annually), while administering and providing financial oversight to the Section's Service Centers (~$10M-$15M annually). Contribute to the evolution of web-based and database business reporting practices and tools within the section. Will assist in the development and management of administrative strategic business planning, including workforce planning. Will support Section and Division Management in long range planning, representing and committing Section resources for all administrative efforts and oversee the development of business processes in support of the organizational goals. Will provide Section 5140 management with recommendations having significant impact on business operations. Will provide oversight of facility utilization and future planning of office and laboratory space.
Has primary management responsibility directly or through lower management levels for an organization. Responsible for hiring and retaining a diverse, highly qualified staff, and for providing career coaching, growth and personal development for direct report JPL employees. Accountable for the performance of employees or the work output of managed subcontractors. Maintains a safe working environment and a strong customer focus. Responsible for continuous process improvement, setting goals and ensuring that they are achieved. Uses best industry practices to ensure success in areas of responsibility. Ensures employee awareness and compliance with Laboratory policies, procedures, and practices, and regulatory requirements. Knows and applies appropriate tools, processes, and procedures affecting organization of responsibility.
Responsible for directing all aspects of a broad range of administrative functions, including the areas of finance, human resources, facilities, acquisitions, communications, safety, IT, property assets, EH&S compliance, documentation and day to day operations, for Laboratory organizations in support of strategic goals and objectives. Ensures organizational, management, and employee compliance with Institute policies and procedures, as well as Government regulations. May act as liaison to other Laboratory organizations, including representation of and participation on various committees. May oversee events/programs for organization and/or Laboratory.
Monitors day-to-day activities of staff and makes decisions/weighted recommendations on hiring, promotions, salary changes, performance appraisals, etc. Develops, negotiates, implements and manages the organization's operations budget, including overseeing financial accounts; directs initiatives and advises organization's management on the financial and non-financial impact of new initiatives. Works with senior management staff in developing operating strategies and undertaking long-range planning projects to address both current and anticipated organization requirements. Identifies strategic options with management in support of the organization's workforce issues/needs. Responsible for the prioritization and allocation of the organization's space and facilities utilization plans. Provides direct supervision to employees of a functional organization and acts as an advisor. Becomes actively involved in meeting schedules and resolving problems, as required. Decisions impact functional or multifunctional organizations. Impacts budgets, costs, and schedules through supervision of activities. Actions and decisions may positively affect the availability of Laboratory resources due to efficient management of budgets and workforce. Faulty decisions or failure to achieve results will cause delays and result in additional expenditure of time, human resources, and funds. Primary leadership position for a functional organization. Solutions require the use of creativity and innovation. Exercises judgment to determine appropriate course of action, consistent with established procedures and policies. Frequently interacts with supervisors and functional peers. Functions as an advisor to other organization regarding tasks, activities, and operations. Requires the ability to gain cooperation of others; conducts presentations of technical information concerning specific projects or sc
